Vendor sends
application letter
which is forwarded
to the User
Department with an
accompanying User
Department Interest
Memo
A request is made
for User to respond
within a five (5)
day period
If the User is
interested in the
Vendor, a Vendor
package is prepared
However if the User
is not interested a
letter of regret is
sent to the Vendor
Vendor completes the
package, which is
checked and sent for
Financial Evaluation
If financial
evaluation approved
a Site Visit is
arranged ( Local
Vendors). Vendor
entered in SAP
(Foreign Vendors)
Site visit is
conducted. If
satisfactory, the
Vendor is registered
and a letter of
advice is sent to
the vendor. If
unsatisfactory a
letter of regret is
sent to the vendor
Advices are sent to
User Departments,
Procurement,
Material Accounting
Support and other
relevant personnel
__________________________________________________________________________________
Last updated on
2010-06-23
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